Creating a survey to send to hundreds or thousands of individuals sounds like a daunting task. The main questions are, “Will people be bothered to fill it out?” and “How can I make it more convenient for them to do so?” Google Forms addresses these issues.
With Google Forms, it’s easy to create an interactive survey that recipients can fill out directly in their email clients. In this tutorial, we show you how to create and embed a Google Form in an email, ready to send out to the world.
To embed a Google Form in your email, you’ll first need to create your form with all its questions and answers.
Alternatively, you can go to forms.google.com and create your form from there by pressing on the “+” button in the lower-right corner. Make sure you’re logged in with your Google account.
Once your form is ready, follow the steps in the next section to embed the Google Form in your email.
Tip: check the box next to “Collect emails” (at the top) if you want the recipients to provide their email addresses before filling out the form. You may want this data, but it may put many people off from filling out the form, so be wary of that.
You can use any email, such as Yahoo and Outlook, to embed your Google Forms. However, you must first create the Google Form using your Gmail account via Google Drive, then mail it to your own Gmail account or other services from where you can forward the embedded Google Form.
Tip: is Google Drive not uploading files? Our guide shows you how to fix the problem.
Sadly, Google Forms doesn’t show a preview of how the form will actually look in an email. To avoid any mishap, you must email the form to yourself first. Once you are happy with it, send it to the actual recipients.
The following screenshot shows how an embedded Google Form looks in an email.
The recipient can easily fill out the form right directly from the email or click on “Fill in using Google Forms” to open the form in a separate window.
Open the Google Forms in your Google Drive account and click on the “Responses” heading to monitor the responses to your form.
The “Include form in email” checkbox appears grayed out if your form includes an image or the “Upload a file” button. You must remove them to fix the issue.
Yes, you must have a Google account to create a Google Form, but you don’t need one to fill up a Google Form, provided the form doesn’t require you to sign in.
Yes, you can, but you’ll have to use your mobile browser. Simply go to the forms.google.com page and create your form from there. When you’re done, press the paper plane-like button in the upper-right corner to send it to someone via email. Don’t forget to check the “Include form in email” option.
All screenshots by Mehvish Mushtaq
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Mehvish is a tech lover from Kashmir. With a degree in computer engineering, she's always been happy to help anyone who finds technology challenging. She's been writing about technology for over six years, and her favorite topics include how-to guides, explainers, tips and tricks for Android, iOS/iPadOS, Windows, social media, and web apps.
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